RAY VAUGHN

County Commissioner

Chairman

OKLAHOMA COUNTY

KEITH BLOCH

Trustee

FORREST  BUTCH  FREEMAN

County Treasurer

Vice-Chairman

BOARD OF TRUSTEES

OF THE

EMPLOYEES RETIREMENT SYSTEM

JAD HANNER

Trustee

JIM LILLY

Trustee

CAROLYNN CAUDILL

County Clerk

Clerk to the Board

NOTICE OF REGULAR MEETING

BOB RAVITZ

Trustee

P.D. TAYLOR

Trustee

 

320 Robert S. Kerr,

Conference Room 201

Oklahoma City, OK 73102

 

 

2:30p.m., Monday, May 20, 2013

1.                  Call to order.

 

2.                  Notice of the meeting was properly posted on Thursday, May 16, 2013.                                        

                                  

3.                  Approve the minutes of the meeting of April 29, 2013.

 

The following items, No. 4 through 8 are Consent Items and are routine in nature:

 

4.               Discussion and possible action for approval of the May, 2013 Defined Benefit payroll.  This month there are 163 checks to be issued for 161 participants in the amount of $174,647.12. This item is requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board. (Document received)

 

5.                Discussion and possible action for approval of Security Trades and Interest Report for April, 2013.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

 

6.                Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $8,984,738.42 and at Par Value of $8,771,634.30 as provided by the Bank of Oklahoma/LPL for March, 2013.   Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item.  (Document received)

  

7.                Discussion and possible action for approval of monthly investment and administration fees for April, 2013, in the amount of $27,438.43 submitted by InvesTrust.  Monthly investment and administration fees are paid out of the County General Fund.   This item is requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

8.                Discussion and possible action to approve funds to be transferred to escrow account for June, 2013, Mutual Fund Reimbursements to participants in the amount of $15,765.89.   The 2013 Mutual Fund Reimbursements to participants are paid out of the OKIE account.  This item is requested by Carolynn Caudill, County Clerk, and Secretary to the Retirement Board.  (Document received)

 

End of Consent Docket

 

 

9.                Discussion and possible action for approval of Defined Contribution Retirement and Health Benefits for Raymond Ross (Application No. 13-07).  Effective Date: May 31, 2013.  (Document received)

 

10.           Discussion and possible action to receive the monthly updated OKIE Forfeiture Account Activity and Projections. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement      Board.   (Document received)

 

11.       Discussion and possible action to receive the NACO plan document to be received each year between Nationwide 457 and Oklahoma County to be effective July 1, 2013. This item was request by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and has been approved as to form legality by Lisa Erickson Endres, Assitant District Attorney. (Document Received)

 

 

12.       Discussion and possible action for approval of the engagement letter by Johnson & Ahlschwede, P.C., Certified Public Accountants, to audit the Defined Benefit Employees Retirement System of Oklahoma County at the end of the fiscal year June 30, 2013. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and approved as to form legality by Aaron Etherington, Assistant District Attorney.  (Document received)

 

 

 

13.              Citizen s participation.  Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.

 

 

14.            New Business: In accordance with the Open Meetings Act, Title 25 O.S.11.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda".

 

 

 

Adjourn at _____________ until 2:30 p.m., Monday, June 24, 2013.

 

NAME OF PERSON REPORTING:   Carolynn Caudill, County Clerk                      

                                                                                                                                                                                                                                                                                                                                                  

TITLE: SECRETARY TO:   Board of Trustees of the Employees Retirement System of Oklahoma County                                

 

SIGNATURE: Carolynn Caudill, by:                                   , Deputy.